Accounting Specialist

in Teterboro, NJ

Accounting Specialist Job

Job Description Job Attributes+

  • Job ID


  • Job Location

    Teterboro, NJ, US

  • Job Category


  • Job Type

    Full Time

Added - 01/23/19
Teterboro, New Jersey | Full Time

Jet Aviation, a wholly owned subsidiary of General Dynamics (NYSE: GD), is one of the leading business aviation services companies in the world. Close to 4,800 employees cater to client needs throughout Europe, the Middle East, Asia, Pacific, North and South America. Jet Aviation provides Completions, MRO, Engineering, FBO and fuel services, along with Flight Services including Aircraft Management, Charter, Sales and Staffing Services. The dream of flying has always been a human fascination, evoking emotions and the sense of freedom. Modern business aviation attracts people who share that passion. People from all over the world converge at Jet Aviation, creating a unique cultural mix. They combine their competencies and passion with one common mission: to serve customers best!

Position Summary:

As an Accounting Specialist in the aircraft management operation of Jet Aviation you will primarily be responsible for processing invoices for our managed aircraft. These invoices are to be received and processed with accuracy, on a timely manner in our A/P system You will be expected to resolve vendor issues related to fuel uplifts supporting our US aircraft management fleet

Main Responsibilities:
  • Code and approve vendor invoices.
  • Request, research and resolve invoice and any related discrepancies/disputes.
  • Verify that all aircraft related expenses are coded to the correct G/L accounts.
  • Verify that all aircraft related expenditures are approved per contract/client.
  • Compile and verify required information to submit client monthly billing package and interim invoices.
  • Interact with and support clients/account managers with information as needed and requested.
  • Participate in potential or existing client meetings to address accounting related questions.
  • Maintain correct and updated files for each managed aircraft/client's customer portal site.
  • Ensure trip sheet information and flight hours are accurately recorded. • Collect data to prepare annual budgets for assigned managed aircrafts.
  • Upload approved budgets into reporting system and ensure accuracy.
  • Prepare and record various monthly journal entries.
  • Perform monthly account analysis and reconciliations.
  • Assist in monthly financial reporting package preparation.
  • Ensure, adhere, and comply with the best practices and procedures as established by Jet policies.
  • Special projects or other duties may be assigned to support the business unit.

Minimum Requirements: To perform this job successfully, an individual must be able to perform office or non-manual essential duties satisfactorily. The administrative requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
  • Must be able to pass a ten year background check and pre-employment drug test.
  • Must be at least 21 years of age.
  • Associate's degree in accounting or finance with accounting experience preferred.
  • Excellent oral and written communication skills.
  • Able to meet deadlines and demonstrate effective follow-up on assigned tasks.
  • Must be knowledgeable and proficient in Excel to create and maintain various schedules.
  • Must have experience in Microsoft Office, and Word to produce emails and professional letters.
  • Operational knowledge of Outlook is required.
  • Must be accurate and proficient in data entry.
  • Must be able to read, write and speak the English language fluently.
  • Ability to calculate figures and amounts such as discounts, interest, proportions, and percentages

Desired Characteristics:
  • Autonomous, well organized, detail oriented, and accurate.
  • Able to work under pressure and multitask ensuring the results are of highest quality and accuracy.
  • Able to organize and prioritize workload to meet deadlines, goals, and objectives. • Familiar with aviation terminologies and flight system.
  • Experience with AP systems and processing.
  • Strong personal and ethical values that align with Jet Aviation values.
  • Strong written and verbal communication skills.
  • Intuitive and thinks outside-of-the-box to provide feedback and suggestions to improve processes and efficiencies.
  • Strong personal and ethical values that align with Jet Aviation values.
  • Strong personal values corresponding with Jet Aviation values (THAT)

Additional Information

Who We Are

At General Dynamics, you can apply the knowledge and skills gained from your military experience to an exciting, cutting-edge career. We’re proud that thousands of veterans, reservists and guardsmen have chosen to bring their valued expertise to our team. Now we invite you to continue your career with an organization that is as dedicated to excellence as you are.

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